Some tools are available for free, and some are premium with excellent features which can be useful for your business and increase sales. So here is the list of best email tracking tools, just read and choose the best suitable one for your purpose. You can spy emails you send easily with these tools.
- How Does Email Tracking work?
- Best Email Tracking Tools
How Does Email Tracking work?
Email tracking is basically done by adding a few image pixels with the email you send and when the receiver opens the email you sent, that images attached with the email will be loaded and tracking is done.
This concept is used by all the email tracking services or email tracking software both free and paid. The only difference you notice the accuracy of tracking like who opened the email, location, browser, attachment tracking etc. Some Email tracking software may or may not provide all the features depending on the type of service you choose i.e.., free or paid.
Everything has a limitation, sometimes email tracking services or email tracking software also fails because of various reasons. Such as.
- Unable to load tracking image due to adblocker.
- Unable to load image due to the user settings like load images on demand.
- Due to the security system that blocks the tracking of emails.
Best Email Tracking Tools
It completely integrated with Gmail and Outlook. So, you can download yesware for Gmail and outlook. Yesware email tracking works great. It gives all kinds of information you need to know about an email which you send such as when the email was read and how many times it was read, links clicked, attachments downloaded, the device from which email opened along with IP address and more.
Pricing: Free and premium plans.
Also read: Outlook repair tool
SalesHandy is the only Sales Engagement Platform that provides free email tracking without any limitations. One can track emails from both Gmail and Outlook using SalesHandy email tracking plugin.
Apart from letting you know if recipients have opened your email and how many times they have viewed it, it also provides Email Scheduling with TimeZones, Attachment Tracking, Template Sharing, Filelink Sharing and Bcc to CRM.
Users can send personalized email up to 200 recipients using Mail Merge feature. SalesHandy provides 14-day Trial Period of Enterprise plan to new users. After that, users can only use the Email Tracking feature using Free Plan.
Pricing: Free and Premium
I liked MailTag because of various reasons. This is the best email tracking which provides various features in FREE option itself. You can track unlimited emails, link clicks, upto 3 ping sequences (Follow-up) per email and email scheduling in the free option. If you need unlimited pings and other things then you can upgrade to their Pro plan which is very affordable.
Once you send an email using MailTag, you will receive push notification in your browser once your email is read. You can also check email status by visiting sent emails in Gmail.
You will also have access to MailTag’s beautiful and minimal dashboard which will give the overview of email sent, opened, link clicks etc. You can also check the email sent and pings in the dashboard itself.
Pricing: Free and premium plans.
LiveHive is another fantastic tool which is perfect for business. It has all the cutting-edge features which fulfil the needs of your business. It helps you increase the productivity by tracking emails which show you the engagement statics which includes where your email is forwarded, the number of clicks on links and number of attachments downloaded, etc.
It has custom email templates which can increase your sales. But the only disappointing thing is it doesn’t have a free plan, but you can try any plan for 14-days with full features. If you have a business and want to skyrocket it, then LiveHive is best for you.
Pricing: Premium plans (14-Day free trial for every plan).
5. Newton Mail
Newton mail is another best email tracking tool which is quite different from all the tools listed. Newton mail is an email client which has mail tracking mechanism and some other cool features.
Newton mail is the only email tracking app which can be used across various devices like Android, iOS, Mac etc but currently, this email client is not available for Windows. I contacted them for Windows support and they will be working on it which may be rolling out in Q1 of 2017.
Update: Newton Mail is now available on Windows 10.
The cool features of Newton Mail is as follows
- Snooze emails: This lets you let emails be popped up in your inbox at a specified time and you can even prioritize.
- Read Receipts: This will let you know whether your emails are read or not by showing a blue double tick on any device even smartphone which is a great thing.
- Senders Profile: You can see full sender profile of the sender. It will grab information from various sources to show information about the sender. It can show the info and social profiles of the sender.
- Connected Apps: You can connect Newton mail with various popular apps like Evernote, Pocket etc and save the email content to these apps right from Newton mail.
- Send Later: You can schedule emails in Newton mail which is a really handy feature all the time.
- Undo Send: You can undo sent an email within the specified time interval.
Wait, Newton mail is really cool but its too costly as much as $50/Year (1999 INR/Year)and has a 14-day free trial. It may be useful for some people as it has a cool user interface and design but it is in your hand to decide by once using this tool for 14 days.
Pricing: Premium (14-day Free trial)
Bananatag is a chrome extension which can be used with Chrome and Firefox. It provides complete tracking reports for all emails you send using Bananatag. It notifies you when your email was read, links clicked, the device used, location, etc.
It can be integrated easily with all email services such as Gmail, Yahoo, Outlook and many other. You can only track five emails/ day with the free plan and increase this by using premium plans.
Pricing: Free and premium
SideKick by Hubspot is another fantastic tool with a great set of features. You can download sidekick for Gmail and outlook also.
Sidekick email tracking has the following features.
- Information about your contacts and their history.
- Know when someone opens, clicks email and also provide information about how many times, where and from which device your email is read.
- Email scheduling for sending them later ( Comming Soon).
ToutApp is best and complete sales acceleration solution. It manages repetitive tasks very efficiently. It has all email tracking features and Salesforce integration. The unique feature is its real-time tracking reports, get real-time statistics of all your sent emails.
This tool is mainly designed to streamline and standardize your sales and close the deals very quickly. It doesn’t have any free plan, but you can try this for 14 days and upgrade later.
Pricing: Premium plans (14-Day free trial for every plan)
Rebump comes with a unique concept which the name indicates. It has a feature to track emails, and the most interesting thing is it sends follow-up emails for the emails which are not responded for a specific number of days so that you can get fast response rate. It gives a 30-Day free trial and after you need to upgrade. It has a single premium plan.
Pricing: Premium plans ( 30-Day free trial for every plan ).
10. Contact Monkey
Contact Monkey is another email tracking tool which has the capability to notify you when your email was read, how many times it was read, links clicked along with device
and location information from which your email has been read. It is very useful for salespeople who want to know their emails engagement and prepare plans accordingly. It also can be integrated with Salesforce and can use Salesforce right from your inbox. It has a free plan which can track 100 emails per month and upgrade later.
Pricing: Free and Premium plans
Followup is an excellent tool which has the feature to get you notified when the email is read, and it also has another unique feature which allows you to set reminders for yourself and also can be made to remind the person who didn’t respond to your email after few of reading it. It tells the other person as “We are waiting for your reply.”
You can even schedule your emails for sending them later. Unfortunately, there is no free plan or free trial available for using this tool.
Pricing: Paid plans
12. Right Inbox
Right Inbox is very simple to use. It seamlessly integrates with your Gmail and provides two options which are “Send later” and “Reminder me.”
These options are very simple to use and more efficient. The only thing Right Inbox lacks is it doesn’t have a feature to track when and how your email read.
It has a free plan which allows you to track only ten emails per month with limited features and depending on your need you need to upgrade.
Pricing: Free and Premium plans.
13. Mail Track
Mail Track is fascinating free email tracking software tool you never saw before. The amazing feature of Mail Track is it gives you the indication by “Double-tick” marks.
A single tick indicates your email has been sent and double-tick indicates your email has also been read shows number of reads when you hover onto the double-tick mark.
It’s very easy to use and thoroughly integrates with Gmail so that you can track emails in Gmail. Do you remember Whats App double ticks, its same as WhatsApp. It comes with a free plan which is free forever with limited features which can track emails sent from Gmail.
Add Mail Track to chrome
Pricing: Free and Premium plans.
Boomerang is simple to use chrome extension with has features for email tracking, reminders, and follow-up when your email has not replied. It can also integrate with CRM like Salesforce so that you can track emails in CRM. It comes with a free plan which can track 10 emails per month.
Pricing: Free and Premium plans available.
mxHero is a great tool which tracks your sent emails, and you can select options such as attachment track, self-destruct, private delivery, send later, Reply Timeout and much more. If you choose to self-destruct then, your email will be destroyed in 5 minutes of reading the email. This tool is a free email tracking service with fully loaded features.
Pricing: Free plan
Streak is a chrome extension which can track emails in Gmail. It shows an eye icon which may be green or grey which indicates whether the email was read. It also gives information about the device, location from where the email was read and notifies you when your email was read. This tool is similar to “Mail Track“. It also integrates with CRM.
Add Streak to chrome
Pricing: Free and Premium plans available
GetNotify is another different and free email tracking service. It doesn’t have any plugin which you need to install. All you need is to signup for GetNotify and when sending an email just suffix .getnotify.com to the email address of sender which will not be visible to the sender. It notifies you when your email read, links clicked, IP address, location, browser, and OS used and also shows how much time your email was read.
DidTheyReadIt will work same as GetNotify but the only difference it has a free trial feature which will expire after some days, and you need to upgrade. It has some fewer features compared to GetNotify. First, you need to signup for a free account and then when you send an email just attack .didtheyreadit.com as a suffix for senders email address.
Pricing: Free and premium plans available.
MSGTAG is entirely different from all email tracking services. MSGTAG is a software which you need to download and install on your system and which can be switched on/off from your system tray. It supports Outlook, Outlook Express, Incredimail, Netscape Mail, Eudora and Pegasus Mai. It notifies you when the email read. In free version MSGTAG, it will place an MSGTAG Footer and to remove it you need to upgrade, and the free version has limited features.
Update: MSGTAG is no longer in operation as most of the users are facing issues. I will update the status of MSGTAG if I see it’s working. Better, skip MSGTAG as of now.
Pricing: Free and premium plans available
It is not a tool nor service, its a google script developed by Amit Agarwal from Digital Inspiration. The working is simple, all you need to do is compose email but before sending open this Gmail tracking script and select your email and enter your Google Analytics id and send the email. To know the status of your email just open your Google Analytics and go to events and you will find the real-time status of your email.
Have anything to add to the list, just comment below 🙂